Reducing Electronic Clutter

Be honest, when you think of clutter, you think of

• ...the stacks of disorganized paper on your desk at the office; 
• ...the random objects whose only relation to each other is that they have nothing in common stuffed into random drawers in your home; 
• ...the over-abundance of cooking contraptions that have jammed and consequently forced you out of being able to ever get to them again (not that you ever really used them in the first place);
• ...the pile of magazines that, a year later, you still haven't read;
• ...the papers you brought home from the office because they tricked you into allowing them to colonize your home as well;
• ...the supplies for projects you never really intend on finishing;
• ...the clothes taking up two closets that you haven't worn in years (if ever) and will never wear again;
• ...seriously, who needs that many shoes anyway?  Or purses?  Or raincoats?  And really, no one EVER (self, I'm looking at YOU) really needs a WHOLE DRESSER DRAWER dedicated to socks (I have a real problem).

You think of physical, tangible objects.  Things that take of perceivable space.  By no doubt you've guess from the title of this entry where I am taking you next....

And no it's not Disneyland (though my birthday is coming up if you want to meet me there!).

Electronic Clutter!

In the last 20 years, storage space has become incredibly cheap.  It wasn't long before the first commercially available terabyte drive was less than $100 bucks.  Now you can get a decent one on sale for $50.  That's a lot of crap you can fit onto one of those!  Media is increasingly stored electronically because digital space is more condensed and affordable than physical space.  I store some of my music library electronically (I still own a couple hundred CDs and buy a few every year), and all of my photos are uploaded to the cloud (I pay a reasonable, annual fee for unlimited access).  I have friends who store a lot of video media and so have terabyte after terabyte after terabyte of stuff.  Frequently I hear they download programs and movies just to have them available, but often never view them.

Similar goes for email, some never delete a single email.  Everything may be important "some day" and so create complex file systems of useless electronic crap.  Granted, most people I know, myself included, use web-based mail so the space is maintained by someone else.  I'll be honest, since I opened my Gmail account, the inbox has never been completely empty.

At some point this is all ridiculous.  Even electronic clutter sucks precious time out of your life because you have to maintain it in some fashion, whether that is making sure every file is meticulously backed up or organized for easy retrieval.  At a certain point you have to ask yourself, is it necessary?

Start with your email!

1. Delete saved stuff that is not useful or no longer relevant.

Do you really need all those stupid jokes or cute kitten chain letters your mother-in-law sent you four years ago?  Do they add value to your life?  In Gmail, you can add a star (or other marker) to the email or tag it as important.  If there are emails you genuinely refer back to on a somewhat regular basis, flag it and delete the rest.  Trust me, I understand the necessity of keeping something cute around just to make a bad day better.  

When I order things online, I tend to save the emails for a bit until everything is kosher and I'm happy with the product received.  So why did I have emails dating back to 2002?  Seriously!  2002!  Yeah, I deleted all that crap.  I deleted at least over 6,000 emails in my last purge.  

2. Unsubscribe from weekly ads.

All those daily recipe emails, weekly coupons from dozens of retailers, they add up.  Do you actually read all of those?  Do you actually shop at those retailers?  Do you really cook that often or are the recipes relevant to you? 

Start with the ads.  Unsubscribe from these mailers.  For one, it will keep you from being tempted to purchase things you don't really need.  This sort of passive shopping gets everyone in trouble.  Spending money to save money does not cents make (heehee!).  If there is something you need, you can hunt and watch for deals without the spam.  If the something isn't worth that kind of effort, then I am willing to bet it's not really worth your dollars either.

Every morning, I would spend 30 to 60 minutes filtering retail ads out of my email box in order to get to the real stuff from real people.  By that point, I wouldn't have time or energy to actually reply.  Things that mattered got lost.  I would end up having to spend 10 minutes every hour to keep up on the crap.  Forget it.  I'm free now!

3. Pare down on blogs and internet communities.

You don't need to subscribe to every blog you see or that is recommended.  Well, you can if you have the sense to realize it's time to unsubscribe when you're not reading it.  If you have thousands of unread blog entries in your reader, mark everything as read and start fresh.  If you find yourself avoiding a blog or frequently marking it as read, it's time to unsubscribe.  If a blog posts too frequently (I subscribed to one that posted lengthy posts three to five times a day EVERY DAY!), unsubscribe because that is way too much distraction (and it can't all be quality content at that frequent of a pace).  Make the blogs of friends a priority and advice pieces secondary.  You don't need to subscribe to every finance/crafty/family blog on the face of the earth.  A couple of each maybe, if they add substance to your life. (If my advice mean some people unsubscribe from my blog, I'm okay with that. I would rather they free themselves of the unnecessary rather than feed my ego.)

And then there are internet communities.  Places where you can contribute or lurk depending on your interest.  Stop it.  If you're not contributing or getting anything useful out of it leave.  If you haven't attended a Meetup you've been swearing you'll go to for months, leave.  It will be there for another day when you have space in your life for it.  If it isn't, then there wasn't enough quality content to maintain it (which is why you left it anyway).

4. If you're not using it, just get rid of it.

Why are you paying for a backup service to backup things you don't need or use?  Spend a weekend going through your electronic content.  Get the really important stuff (legal papers, and that ilk) into a folder that a backup service frequently monitors.  Organize your documents, consolidate, and delete the useless stuff.  Really, you don't need a copy of your resume from 2006 if you have a more recent copy on file.  Delete that crap.  It only serves to distract you from finding the really important stuff.  

Anything else, get on the cloud.  As much as you want to, you should probably save that crappy poetry from your teen years.  Google Docs, Microsoft, Amazon, and many others offer free hosting services for that kind of thing.  Then it's off your hardware and you don't have to worry about a drive failure. (Now the cloud isn't perfect either, so it's not completely worthless saving off to an external hard disc as well, just to be safe.  Just keep in mind you'll need to track of things.)

That's not everything one can do, but it's a good start and will likely inspire cleaning up things in areas you wouldn't have thought of before.  That's the point.  It's amazing what we don't think of or simply turn a blind eye to simply because we've come to accept it.

I'd love to hear your ideas for electronic clutter cleanup!

Purge 1: Craft Room/Office

Last Sunday I (with Jeff's help) began the process of tackling the craft room.  I needed to place to focus, but my room had become a haven of odds and ends, cast onto whatever surface would hold them as a result of "picking up" elsewhere in the house.  Good for company, not good for living.

So I made a game plan in my head.  Yarn would go in the plastic dressers Cyndall had given me.  Soap- and candle-making supplies would be condensed into one clear, shoe box-sized container each.  Papers would be tossed or filed accordingly.  Books would be put back on the shelf.  The wire organizer would be dismantled and reassembled on the other side of the room.  My laptop would go back on my make-shift desk (a folding craft table) and my electronic gizmos would finally get a permanent home in a wire cubby.

Surprisingly, the cats didn't even offer their assistance.

I am proud to say that with Jeff's help, all that was accomplished and more!

I had a bin of miscellaneous crafting and decorative bits that haven't been used in nearly ten years.  Some things, in particular, plastic floral pieces purchased on sale at Michael's or Joann Crafts, had been accumulated and just stuffed into this bin.  Ninety percent of it was tossed (two large garbage bags full).  I wish I freecycled it but I wasn't thinking.  I was just desperate to reclaim my space.  A lot of the flowers and foliage I wanted to save, but I fought against it.  While pretty, fake flowers and plants harbor a lot of dust.  Not good with a house full of allergy-prone people.  And besides they don't really add any value to my life.  If I want flowers, I will grow cutting flowers or pick up discounted bouquets at the grocer's.  If I want plants, I'll pot real ones and hope Amber-cat doesn't eat them all.

I did find several grommet kits I plan to give to one of my friends active in Renaissance faires (they are essential for corsets and doublets).  I also have some pretty, decorative candles I have absolutely no use for that I plan on giving away to friends.  As far all the yarn?  I'm going to begin working on smaller crafts, particularly baby and toddler items to start thinning out the tangled herd.

It's much more peaceful in my office now.  I moved my laptop there and have been spending a lot more time in my office, getting lots more accomplished.  There is still a bit to be done, much left to liberate myself of, and I'm thinking of splurging on some pretty paint color before I move much more against the walls.

This weekend's activities will likely be more mellow.  I have a couple bins still full of fabric and remnants I need to sort through, including tons of old T-shirts I love that I want to repurpose.  Such a project will be much more difficult because it will require focus and patience rather than stuffing everything into garbage bags for recycling.  Hopefully I'll have more pictures to share (I know! I'm really terrible about that!).

Resuming the De-Cluttering

Memorial Day weekend last year, I made a commitment to myself to begin to eliminate clutter, unnecessary waste, and reign in on pleasure spending.

At the time, I was going through a divorce and needing to dig up important papers, separate join property, and the like.  I was driving my soon-to-be ex-husband even more insane by my lack of organization.  I can't blame him for taking it semi-personally.  In most things I am well-known for my meticulous organizational skills.  The year 2010 was most definitely the exception while I was making several major life adjustments at once.  For the first time in my life, I had more than 300 square feet all to myself (mostly).  I was putting papers down all over the house, not putting things away when I said I would, and genuinely losing things constantly.  Mix that with my mental clutter trying to keep tabs on everything, and I would have been extremely annoyed with myself, too!

I doubled up my efforts and started to go through my crap and gave away a ton of things I had been clinging to for no (good) reason for at least 10 years or more.  It's been difficult to maintain over the months that have passed since, but I have been feeling very trapped lately.  The area I setup as an office space is a disaster area with no sense to be made from its arrangement.  This also happens to be where I keep most of my crafts and important projects.

1. Cast-offs have one week to be assimilated before moving out.
Over the years I have saved a ton of stuff, you know, in case I might want to use it someday.  Most of that stuff just takes up space, collects dusts, and continues to do nothing remotely productive.  I am going to set up a shelf for cast-offs I want to keep for whatever, attach a sticky note with the date saved, and if I haven't used it within the week it will go into the yard sale/give away box.

2. File papers every day.
Seriously, I have SO MANY FREAKING PAPERS!  Why do I have so many papers everywhere?  After I go through the mail, I try to sort things through immediately.  The problem is I'm not consistent about what I do with things.  Some papers move upstairs into my craft room for filing.  Some papers move into my office for filing.  Some papers go into a "to-do" pile, whatever that means.  Some papers go in a stack to be filed in the filing cabinet.  And the rest (hopefully) make it to the recycling bin.  That's all super ridiculous.  When paper comes in, it needs to find it's home.  The only exception will be bills, which can be prepped to mail with a sticky note indicating the date it's okay to be mailed.  Sheesh, no wonder my 2010 vehicle registration card was MIA.

3. Make a running list of to-dos.  Mark off three items every day.
It's easy to get overwhelmed by the sheer number of things I want to get done in a space of time.  A running list of things I want to do will keep me from forgetting a past wish list.  Accomplishing three things is enough for one day; if I have time for more, I will do more.  Three is my minimum limit though.  For example, one morning I folded and put away some of the laundry (while finishing my coffee); collected and put away my AWOL hair clips (while I brushed my teeth); and boxed up my beading supplies for purge (while cooling off from my shower, I hate jumping into clothes right after) just in the span of time it takes me to get ready for work in the morning.  I really appreciated my efforts later when I wasn't wondering where the hell all my hair clips scampered off to.

These tasks are not so time consuming that I will feel I need a whole weekend to get organized or even a whole day or evening.  It's little things I can do with small pieces of time to work towards my over-arching goals of getting organized, staying organized, and pushing for a simpler life.